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Milton Lawn Bowling Club

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LSN Event Tasks to be Managed

Before the event.

Appoint someone to communicate with the neighbours, telling them about the event, what to expect, start and end times and inviting them to participate.  

Borrow a tent to accomodate two or three tables for the Registration desks. 

Borrow a tent to accommodate the "Matching Donations Fundraiser" across  the laneway entrance and serving the green and the sidewalk.  

Obtain data for an information booth especially about parking. Get info about local taxi, Uber, hotels and motels, restaurants and their closing times, local ATMs.

Map out the placement of games, vendors, Registration & portable toilets. 

Very important that we have a fall back plan in case of very bad weather. (replace bowling with indoor horse racing game 1and/or horse racing game 2)

Day of the Event tasks for MLBC and CF Helpers:

  Housekeeping clean up and supplies [Sheena Talbot]
  Bowling preparation and equipment set up. [Laura Seed to delegate]
  Security at back and 2 front gates & club assets. (a team of 4 or 5 across the day)
  Set up CF information posters and the like (1 person)
  Information Booth (parking, WiFi / map / hotels / courtsey shuttle / bars / nightclubs /  transport) [Roger Keen]
  Apply Registration Arm Bands (two people required)
  Meet, Greet and Host the Sponsors (Julie Miller's team) Dignitaries met by Ken Armstrong.
  Meet and greet all players and produce and provide program (two people required)
   All guests sign Waiver / Guest Book signing (two people required)
   Beverage ticket sales (a team of two across the day)
  Set up the raffle and raffle ticket sales (a team of two across the day and many weeks prior)
  Organize Prize give-aways for MC.
  Manage Silent Auction Prizes (a team of two across the day and many weeks prior)
  Food liaison (call supplier to replenish)
  Kitchen Clean up & Food Safety watch
  Music & Sound System for DJ and MC
  Lawn Bowling Training - last minute  [Heather Comba's team of trainers]
  Games of Chance (raffle squares, 50:50 , Pre event raffle, toonie roll)
 
  Lawn Bowling Team Standings         [Laura Seed to manage]
 
  Grounds Clean up after event
  Shuttle drivers (to take people to local establishments at close)
 

AFTER THE EVENT TASKS

 Notify Raffle Winners and distribute uncollected prizes
  If any. Store Lottery stubs for seven years
  Complete raffle report for Town of Milton

 

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